Payroll Year-End Reconciliation Tool

Payroll Year-End Summary Reconciliation (Federal US)

Compare annual federal wage and tax summary totals from different sources to identify discrepancies before year-end filing (W-2s, Form 941/944).

Disclaimer: This tool compares totals you input. It does NOT automatically access your payroll data, identify the source of discrepancies, or guarantee compliance with IRS/SSA rules. Use official records for filing.

Enter Your Annual Summary Totals for Tax Year

Totals from Internal Payroll Register

Wages, Tips, Other Comp ($)

Federal Income Tax Withheld ($)

Social Security Wages ($)

Social Security Tax Withheld ($)

Medicare Wages and Tips ($)

Medicare Tax Withheld ($)

Totals from Filed Quarterly Forms (941/944)

Box 5c, Col 1 Total ($)

Box 3 Total ($)

Box 5a, Col 1 Total ($)

Box 5a, Col 2 Total ($)

Box 5c, Col 1 Total (Same as above) ($)

Box 5c, Col 2 Total ($)

Totals from Draft Year-End Forms (W-2s)

Sum of All Box 1 Totals ($)

Sum of All Box 2 Totals ($)

Sum of All Box 3 Totals ($)

Sum of All Box 4 Totals ($)

Sum of All Box 5 Totals ($)

Sum of All Box 6 Totals ($)

Payroll Year-End Summary Reconciliation Results (Tax Year )

Summary Totals Entered:

Field	Internal Payroll Register Totals	Filed Quarterly Forms (941/944) Totals	Draft Year-End Forms (W-2) Totals

Discrepancies:

Field	Quarterly vs. Internal Difference	W-2 vs. Quarterly Difference	W-2 vs. Internal Difference

Differences are calculated as: Source 2 Total - Source 1 Total, Source 3 Total - Source 2 Total, Source 3 Total - Source 1 Total.

Any non-zero difference (shown in red) indicates a discrepancy that needs investigation.