Payroll Year-End Reconciliation Tool

Payroll Year-End Summary Reconciliation (Federal US)

Compare annual federal wage and tax summary totals from different sources to identify discrepancies before year-end filing (W-2s, Form 941/944).

Disclaimer: This tool compares totals you input. It does NOT automatically access your payroll data, identify the source of discrepancies, or guarantee compliance with IRS/SSA rules. Use official records for filing.

Enter Your Annual Summary Totals for Tax Year

Totals from Internal Payroll Register

Wages, Tips, Other Comp ($)

Federal Income Tax Withheld ($)

Social Security Wages ($)

Social Security Tax Withheld ($)

Medicare Wages and Tips ($)

Medicare Tax Withheld ($)

Totals from Filed Quarterly Forms (941/944)

Box 5c, Col 1 Total ($)

Box 3 Total ($)

Box 5a, Col 1 Total ($)

Box 5a, Col 2 Total ($)

Box 5c, Col 1 Total (Same as above) ($)

Box 5c, Col 2 Total ($)

Totals from Draft Year-End Forms (W-2s)

Sum of All Box 1 Totals ($)

Sum of All Box 2 Totals ($)

Sum of All Box 3 Totals ($)

Sum of All Box 4 Totals ($)

Sum of All Box 5 Totals ($)

Sum of All Box 6 Totals ($)

Payroll Year-End Summary Reconciliation Results (Tax Year )

Summary Totals Entered:

Field	Internal Payroll Register Totals	Filed Quarterly Forms (941/944) Totals	Draft Year-End Forms (W-2) Totals

Discrepancies:

Field	Quarterly vs. Internal Difference	W-2 vs. Quarterly Difference	W-2 vs. Internal Difference

Differences are calculated as: Source 2 Total - Source 1 Total, Source 3 Total - Source 2 Total, Source 3 Total - Source 1 Total.

Any non-zero difference (shown in red) indicates a discrepancy that needs investigation.

The Payroll Year-End Summary Reconciliation (Federal US) tool is designed to help businesses, payroll professionals, and accountants accurately reconcile payroll data at the end of the fiscal year. Proper reconciliation ensures that your federal payroll tax reports match your payroll records, minimizing errors and avoiding IRS penalties.

This tool guides you through verifying employee wage totals, tax withholdings, Social Security, Medicare contributions, and unemployment taxes. It helps identify discrepancies between payroll registers and filed forms like W-2, W-3, and 941 quarterly reports.

Accurate year-end reconciliation is critical for confirming that all payroll data is consistent before submitting annual tax filings. It supports compliance with IRS regulations and reduces the risk of audits or corrections after filing.

Using the Payroll Year-End Summary Reconciliation tool simplifies the complex process by breaking down reconciliation into manageable steps. It helps payroll administrators ensure all wages, taxes, and deductions are accounted for and properly reported.

This tool is ideal for businesses of all sizes, payroll service providers, and accounting professionals responsible for year-end payroll reporting. It enhances accuracy, saves time, and boosts confidence in your tax submissions.

Start using the Payroll Year-End Summary Reconciliation tool today to streamline your federal payroll tax reporting and maintain compliance effortlessly.