At the start of the meeting, confirm that a quorum (the minimum number of directors required to be present for business to be transacted, as defined by the bylaws) is met and record attendance.

Follow proper parliamentary procedure (e.g., Robert's Rules of Order) for making motions, seconding them, opening discussion, and holding votes. Clearly state the outcome of each vote.

Appoint a secretary to take detailed, accurate minutes. The minutes should be a factual record of the proceedings, not a transcript. Include actions taken, votes, and key decisions, avoiding subjective commentary.

Promptly after the meeting, the secretary should draft the official minutes and circulate them to all directors for review and comment.

Add the approval of the previous meeting's minutes to the agenda for the next board meeting. Once approved, they become part of the official corporate record.

Execute any actions approved by the board. This may include signing contracts, filing official documents with the state, or updating corporate records. Assign and track action items.