Payroll Outsourcing vs. In-House Cost Estimator
Compare the estimated annual costs of managing payroll in-house versus outsourcing it.
Note: This tool requires you to estimate the annual costs for each category in both scenarios. It does NOT automatically generate these cost figures or provide vendor pricing.
Enter Your Estimated Annual Costs ($)
Estimate your total annual costs for each category under an in-house model and an outsourcing model.
In-House Payroll Costs
Allocated cost for staff time processing payroll.
Outsourcing Payroll Costs
Base fees + per-employee fees + per-run fees.
Total setup cost spread over estimated years of use.
Allocated cost for staff managing vendor relationship.
Fees for vendor handling tax filings, etc.
If vendor provides checks, etc.
Direct deposit fees, etc.
For context. Not used in calculations unless your 'Service Provider Fees' are based on it.
Annual Payroll Cost Comparison Estimate
Approximate Number of Employees:
Total Estimated Annual In-House Cost:
Total Estimated Annual Outsourcing Cost:
Cost Breakdown:
In-House Cost Breakdown
Software Licenses/Fees:
Hardware/IT Costs:
Labor Costs (Salaries/Benefits):
Compliance Costs (Training/Consulting):
Supplies/Printing/Postage:
Bank/Transaction Fees:
Other Estimated Costs:
Outsourcing Cost Breakdown
Service Provider Fees:
Setup/Transition Costs (Annualized):
Labor Costs (Internal Management Time):
Compliance-Related Fees (Vendor):
Supplies/Printing/Postage (Vendor):
Bank/Transaction Fees:
Other Estimated Costs: